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Contract Administrator

Sacramento, CA

Industry: Manufacturing, Other Job Number: 46912 Pay Rate: $70 - $80k
Our client is looking for a Contract Administrator. This position manages the various documents concerning construction contracts for the Southwest Division dealing with the contractors as a coordinator between clients, project manager, and subcontractors. The job duties of the Contract Administrator range from general office to technical document compliance reviews; duties include contracts for purchase or sale of equipment, materials, product, and/or services.

Essential Duties and Responsibilities include, but are not limited to, the following:

- Reviews all contractual relationships of the division; identifies and applies contract procedures in accordance with Company policies.
- Reviews contract documents to ensure compliance with federal and state laws as well as company policies.
- Assists in compiling contract documents including processing and proof reading multiple drafts generated during negotiations.
- Assists in identifying and compiling federal and state reporting requirements.
- Identifies, coordinates, and/or generates submittals in compliance with contract documents which are administrative in nature (for example, certificates of insurance, AAP submittals, certified payrolls, safety policies, and so on.)
- Assists GM or PM with drafting, coordinating and tracking notices in compliance with the contract documents (for example, delays and changed conditions.)
- Upholds the company policies and processes regarding contract management and use.
- Analyzes, organizes and performs office operations and procedures such as key boarding, flow of correspondence, filing, requisition of specialty supplies, and other clerical services, such as photocoping, collating and faxing materials as necessary. Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records, and maintains contract and contractor status databases.
- Ensures the systematic transfer of documents to corporate staff for accounting and management purposes.
- Maintains licenses and registrations required for the operations of the division; participates in the safety committee and coordinates and/or processes paperwork for reporting accidents, maintaining OSHA logs and returning employees to work. Records minutes of the safety meetings and tracks tool box meetings and safety bucks.
- Assists in invoicing of projects and collection of past due accounts.
- Reviews all correspondence concerning contractors and responds as necessary.
- Establishes and maintains contact with contractors to ensure the smooth working of the contract awarding process;
- Prepares sales proposals in accordance with company policies and procedures.
- May directly supervise other employees in the various administrative roles; carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
- Responsibilities may include: interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance. Rewarding and disciplining employees, addressing complaints and resolving problems.

MUST have pre award/post award contracts experience and leadership experience
Growth Potential, great company!
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